[Records] Access Questionnaire for On-Campus Records

[Jennifer MacDonald]

Hello everyone,

I hope this e-mail finds you well. As part of building a records management program at UFV, the Secretariat is working closely with Risk and Safety to evaluate access practices to physical records on campus. Our intention is to review physical access to hard copy records at all sites to ensure employees, contractors, and external visitors are supported in understanding access and security provisions through standardized protocols.

The attached questionnaire is intended to be completed and submitted to me by designated record stewards. Record stewards should seek input from a department supervisor (manager/head/dean/director, etc.) when filling out the form, as your department likely holds different levels of records. In some cases, it may be necessary to seek feedback from all staff in your department in scenarios where decentralized pockets of physical records exist.

Please complete and submit directly to Jennifer.macdonald at ufv.ca by Mon, June 1 if possible.

Thank-you and please reach out if you have questions.

Jennifer MacDonald
Manager, RIM
Secretariat UFV
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