<html dir="ltr">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=iso-8859-1">
<style type="text/css" id="owaParaStyle"></style>
</head>
<body fpstyle="1" ocsi="0">
<div style="direction: ltr;font-family: Tahoma;color: #000000;font-size: 10pt;"><font size="3">Hello everyone,</font>
<div><font size="3"><br>
</font></div>
<div><font size="3">I hope this e-mail finds you well. As part of building a records management program at UFV, the Secretariat is working closely with Risk and Safety to evaluate access practices to
<b><u>physical records</u></b> on campus. Our intention is to r<span style="font-family: Calibri, sans-serif;"><span style="font-family: Arial, sans-serif;">eview physical access to hard copy records at all sites to ensure employees, contractors, and external
visitors are supported in understanding access and security provisions through standardized protocols. </span></span></font></div>
<div><span style="font-family: Calibri, sans-serif;"><span style="font-family: Arial, sans-serif;"><font size="3"><br>
</font></span></span></div>
<div><font size="3"><font face="Arial, sans-serif" style="font-family: Calibri, sans-serif;">The attached questionnaire is </font><font face="Arial, sans-serif">intended</font><font><font face="Calibri, sans-serif"> to be completed and submitted to me by designated
record stewards. Record stewards should seek input from a department supervisor (manager/head/dean/director, etc.) when filling out the form, as your department likely holds different levels of records. In some cases, it may be necessary to seek feedback from
all staff in your department in scenarios where decentralized pockets of physical records exist.</font></font></font></div>
<div><font size="3"><font><font face="Calibri, sans-serif"><br>
</font></font></font></div>
<div><font size="3"><font><font face="Calibri, sans-serif">Please complete and submit directly to Jennifer.macdonald@ufv.ca by
<u style="font-weight: bold;">Mon, June 1 </u>if possible. </font></font></font></div>
<div><font size="3"><font><font face="Calibri, sans-serif"><br>
</font></font></font></div>
<div><font size="3"><font><font face="Calibri, sans-serif">Thank-you and please reach out if you have questions.</font></font></font></div>
<div><font size="3"><font><font face="Calibri, sans-serif"><br>
</font></font></font></div>
<div><font size="3"><font><font face="Calibri, sans-serif">Jennifer MacDonald</font></font></font></div>
<div><font size="3"><font><font face="Calibri, sans-serif">Manager, RIM</font></font></font></div>
<div><font size="3"><font><font face="Calibri, sans-serif">Secretariat UFV</font></font></font></div>
</div>
</body>
</html>