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<div style="direction: ltr;"><font size="3"><font style="color: rgb(0, 0, 0);">Hi everyone,</font>
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<div style="color: rgb(0, 0, 0);"><font size="3">I hope your summer is off to a great start! UFV now has a standard record naming convention protocol in place. Record naming conventions are standard labels applied to records that follow a consistent and logical
sequence. Naming conventions contain elements that allow users to describe content within a record in order to support business continuity.</font></div>
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<span style="box-sizing: border-box; font-weight: 600;"><font size="3">How will naming conventions help me in my day-to-day work?</font></span></p>
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<font size="3"><font color="#222222"><span style="caret-color: rgb(34, 34, 34);">Record naming conventions are key to maintaining well-organized electronic drive structures. Naming conventions ensure records are easily distinguished one from another, records
are easy to browse, and less time is spent on information retrieval. Naming conventions also support document version control.</span></font></font></p>
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<span style="box-sizing: border-box; font-weight: 600;"><font size="3">How can I seek support in adopting this new protocol?</font></span></p>
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<font size="3">The first step in adopting record naming conventions is making time to clean up transitory records. Transitory records can clog shared record keeping systems and make it difficult to identify and label valuable information. Start by continuously
vetting records for transitory status using UFV’s transitory record schedule and destroy them as necessary. </font></p>
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<div><font size="3"><b>Please <a href="https://www.ufv.ca/secretariat/records-management/record-naming-conventions/" style="color: rgb(0, 0, 0);">
click here </a>to view the protocol. </b>All departments and employees are encouraged to adopt UFV's record naming conventions for labelling records. Consistency is key when applying naming conventions across department electronic drives. </font></div>
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<div style="color: rgb(0, 0, 0);"><font size="3">Please reach out if you have any questions regarding RIM.
<b>As a record steward for your area, please share this new resource with others in your department, including faculty. </b></font></div>
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<div style="color: rgb(0, 0, 0);"><font size="3">Best,</font></div>
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<div style="color: rgb(0, 0, 0);"><font size="3">Jenn</font></div>
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<div style="color: rgb(0, 0, 0);"><font size="3">Jennifer MacDonald</font></div>
<div style="color: rgb(0, 0, 0);"><font size="3">RIM Manager</font></div>
<div style="color: rgb(0, 0, 0);"><font size="3">UFV Secretariat</font></div>
<div style="color: rgb(0, 0, 0);"><font size="3">c. 604 751 5297</font></div>
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